Plan

Venue book

The Venue book is the list of rooms you play, on GigOps or not, with their rent and cost defaults and the open dates a venue has shared with you. An offer written for a room starts from its costs. In the left menu, under Plan, choose Venue book. The Venue book is part of PromoterOps only.

How do I add a venue that is on GigOps to my venue book?

1. In the left menu, under Plan, choose Venue book.
2. Choose Add a room.
3. Under Find it on GigOps, type the venue name or town.
4. Choose Add next to the venue in the results. A venue already in your book says In your book.

The room opens so you can add its contact and cost defaults. A GigOps room you hold a date at, or book an offer at, joins your book by itself.

How do I add a room that is not on GigOps?

1. In Venue book, choose Add a room.
2. Under "Not on GigOps? Add it by name.", fill in Room, City and Capacity.
3. Choose Add room.

The room opens straight away so you can add the address, contact and cost defaults.

How do I set a room's rent and cost defaults?

1. In Venue book, choose Edit on the room's row.
2. Under Rent and cost defaults, choose Add a cost for each charge.
3. For each cost, pick the category, type a description, pick the basis (Flat, Per ticket or % of gross) and enter the amount.
4. Choose Save.

A new offer at this room starts with these costs, and you can still change them on the offer. The Costs column in the list shows how many defaults each room has.

How do I edit a room's details or contact?

1. In Venue book, choose Edit on the room's row.
2. Change Room, City, Capacity, Address, Contact, Email, Phone or Notes.
3. Choose Save.

For a room that is on GigOps and listed publicly, the window also has a Their tech pack on GigOps link.

How do I star a room in my venue book?

In Venue book, choose the star at the start of the room's row. Starred rooms sort to the top of the list. Choose it again to unstar.

How do I find open dates and ask a venue for a hold?

1. In Venue book, choose Find open dates. For a room marked Dates shared, you can choose Open dates on its row instead.
2. Set From, To, Near (city, or lat,lng), Radius (mi), Capacity min, Capacity max and Type, then choose Search.
3. Each venue card lists its open dates. With more than one room at a venue, pick the room first.
4. Choose a date to request a hold.

Only venues on GigOps that share their calendar with you, or publicly, appear here. A hold you place joins your Market as a show.

How do I get told when a venue date opens up?

1. In Venue book, choose Find open dates and search for the dates you want.
2. On the venue's card, choose Tell me when it opens.

You get a notification when a date in that window opens. The venues you are watching are listed under Watching at the bottom of the window. Choose Stop to stop watching one.

How do I find venues like one I already play?

In Find open dates, choose Similar venues on a venue's card. The search reruns for rooms in the same town within about a third of its capacity.

How do I write an offer for a room in my venue book?

In Venue book, choose Write an offer on the room's row. The new offer starts with that room and its rent and cost defaults. This button shows only to seats that can write offers.

How do I remove a room from my venue book?

1. In Venue book, choose Edit on the room's row.
2. Choose Remove from the book and confirm.

Offers written for the room keep their venue.

What do "On GigOps" and "Dates shared" mean in the venue book?

• On GigOps: the room is a venue that runs on GigOps, so a hold you ask for lands on its calendar and becomes a shared booking.
• Dates shared: the venue shares its open dates with you. Its row has an Open dates button.

A room with neither is one you added by name. Hold dates with that venue directly.

Who can edit the venue book?

Every seat at a promoter company can read the venue book. Company Admins and Company Users with the Manager, Finance or Legal role can add, edit and remove rooms and their cost defaults. Other seats see Open instead of Edit and read the room only.